Administration Coordinator

Primary Ethics is hiring! Are you our next Administration Coordinator?

Role Description

The Administration Coordinator is a part-time role (9am-3.30pm, Monday to Friday) with the potential to become full-time, responsible for a wide range of duties that will support Primary Ethics’ operations across training, recruitment and volunteer support functions. Our office is located in Potts Point, a short walk from Kings Cross station.

Responsibilities

General Administration

General office support such as answering incoming calls, responding to email (helpdesk@ and info@ addresses) and phone inquiries
Administer and provide user support for our volunteers in our online e-learning (CLS), HRIS (human resource information systems) and other systems
Coordinate mail and office supplies
Monitor and moderate volunteer forums, including timely responses
Provide support for projects such as surveys and other data capture, developing curriculum resources and a range of volunteer events including the annual conference
Manage online approval of National Crime Check & Working with Children Checks
Support our Volunteering Managers on a range of ad hoc matters including volunteer compliance, recruitment and resignations

Training & Classroom Support

Manage requests and bookings for Classroom Support
Manage bookings and enquiries regarding training
Assist with development of training resources, including handouts and videos
Manage preparation of face-to-face workshops – book venues, prepare training materials and ensure delivery of all training materials and catering requirements to venue on the day
Manage post training tasks – send post training email, mark attendance, forward evaluations to trainers

Remuneration & Hours

The role is 30 hours per week, Monday to Friday 9am-3.30pm. Salary will be commensurate with experience. Please note that we are a small charity operating on a very tight budget.

Skills, Experience and Personal Attributes

Excellent written and verbal communication skills
Superior general administration skills
Advanced knowledge of Word, Outlook and Excel
Confident in an online environment with a good understanding of database management
Capable of quickly learning new processes and systems
Prompt and reliable
Able to take direction
Excellent problem-solving skills, self-motivated, able to prioritise well
Experience in working in an environment where you have to ‘pitch in’ and operate at all levels will be highly regarded
Commitment to and belief in our mission of providing ethics classes to children.