Position Description: Program Officer

The organisation 

Primary Ethics is an independent not-for-profit organisation delivering an engaging, age-appropriate, interconnected philosophical ethics curriculum to children in Kindergarten to Year 6. We provide this free of charge via a network of trained and accredited volunteer teachers. Ethics classes have been enthusiastically adopted in over 500 schools in NSW and we take pride in our reputation as an effective and well-regarded education provider within the public school system.

We currently have a staff of 13 (9FTE) managing approaching 2800 volunteer teachers, coordinators and regional managers across NSW.

The role 

This is a temporary, part-time role comprising of 30 hours a week over 5 days for the duration of term 1.

The role commences on Monday 20 January or Tuesday 28 January (by negotiation) and concludes Friday 10 April. It is possible this role may be extended beyond the initial period.

Role location is flexible. Ideally, for the first two weeks the candidate would work out of our office in Potts Point (very close to Kings Cross station) at least three days per week to learn the requirements.

After this point, a minimum of one to two days per week would be worked from our office, with the remainder completed at a home office if preferred.

We hope that this flexibility may encourage candidates from Greater Sydney, the Blue Mountains, Wollongong, the Central Coast and Newcastle, for example, to apply.

The Program Officer role reports to the Volunteering Manager.

Objectives

To support existing ethics teachers in schools where no Primary Ethics coordinator or regional manager is in place, liaising with our volunteer teachers and school SRE/SEE coordinators for the organisation of classes, site induction and compliance for term 1, 2020.

Responsibilities

Manage relationships with Primary Ethics volunteers and SRE/SEE Coordinators in 70 schools across NSW by;

  • Contacting existing teachers to confirm their plans to teach in 2020 and whether they have teaching preferences for a stage or year group
  • Ensuring that teachers have completed 2020 Annual Child Protection and issuing reminders about compliance
  • Advising the Helpdesk of changes: e.g. volunteer records to be deactivated due to resignations, teachers who are moving from a weekly class to a casual class
  • Ensuring the Authorised Volunteer List for each school accurately reflects available teachers
  • Establishing a collaborative relationship with school SRE/SEE Coordinators and/or office staff for class arrangements
  • Managing communications with ethics teachers about their school site induction, room and stage allocation and start date/time.
  • Assisting ethics teachers with any issues that arise eg classroom management,  room and student allocation   by liaising with the school and seeking assistance from the  Classroom Support Team (if required)
  • Identifying teacher vacancies by liaising with the schools’ SRE/SEE coordinator for non-SRE enrolment numbers and any SEE waiting lists (including the kindergarten Participation Letter)
  • Providing information about ethics classes and volunteering to the school community eg:
    • Providing copies of the ‘School Teacher’s Guide’ and ‘Student Welcome Letter’
    • Drafting notices or articles for the school newsletter, school app, Facebook and other communication channels using provided templates and examples as a basis
  • Understanding and applying Primary Ethics and Department of Education policies to ensure the safety of children and the quality of the program.

Skills and Experience

The role requires a mix of organisational skills and sensitive relationship management.

Essential 

  • Strong customer service focus with an engaging and friendly personal manner – in particular, diplomacy to converse with people at all levels of seniority and from diverse backgrounds whilst still being effective
  • Superior written and verbal communication skills and a high level of computer literacy
  • Capable of learning new processes and systems quickly
  • Excellent general administration skills and attention to detail
  • Ability to manage time and ensure deadlines are met

Desirable 

  • Current or previous experience as a Primary Ethics Regional Manager or Ethics Coordinator
  • Previous experience with Learning Management Systems, in particular Janison CLS
  • Experience of working with volunteers
  • Experience liaising with Department of Education employees in schools

Personal Attributes

Candidates should understand and support our mission to provide philosophical ethics classes for children in NSW public primary schools and be committed to professionalism in all aspects of their work.

Compensation 

Primary Ethics offers flexibility and a friendly work environment, and remuneration of $60K per annum pro rata (thus $48K for 30 hours), including superannuation.

To apply 

Please send a Cover Letter explaining why you think you would be a good fit for this role, along with your CV, to elizabeth.allen@primaryethics.com.au

Applications close 5pm Friday 10 January 2020.

Download this Position Description.

Our Commitment to Diversity

Great people come from all walks of life. At Primary Ethics, we are committed to creating a diverse, inclusive and flexible workforce which reflects the community and the customers we serve. We welcome and encourage applications from all people. Please indicate if you have any accessibility requirements in your application or speak with the contact person should you be called for an interview.